Foxton Village Hall & Sports Pavilion

Foxton, Cambridgeshire

Frequently Asked Questions (FAQ)

Q. How do I make a booking enquiry?

A. Please email : info@foxtonvillagehallcambs.org.

Q. What rooms do you have available?

A. Please see details of the rooms on this website at the Facilities pages. A Floor plan is included in these pages. Rooms can be hired in any combination. Use of the Kitchen and Foyer is included in all bookings, but will have to be shared if there are hirers of other rooms.

Q. What are the hire charges?

A. Hire charges vary according to the rooms hired, type of use and hirer. We charge for a minimum of 4 hours. Typically charges are about £40 upwards for children's party, around £100 upwards for an evening event.

Q. When do I have to pay?

A. We require 50% of the hire charge to be paid within two weeks. The remainder of the hire charge must be paid no later than 2 weeks before the event. Up to 50% of the hire charge may be forfeit for cancellations less than 4 weeks before the date booked. For regular hirers we may arrange invoicing for monthly payments.

Q. What is the security deposit?

A. For some events we require £100 security deposit against infringement of conditions of hire and rules, refundable as appropriate after the event.

Q. Do you offer any discounts?

A. No, but our scale of charge is set to favour local organizations and hire by local residents.

Q. Do you have any restrictions as to who can hire the hall?

A. We cannot hire to anyone under 18 years of age. Please see our Letting Policy.

Q. What time slots are available?

A. We charge for a minimum of 4 hours hire but start and finish times can be set to suit. All events must end no later than midnight.

Q. Is there free time allowed for setting up and /or clearing up?

A. No. You must allow for this in your booking slot. The only exception is events ending at midnight. The hirer and helpers may stay later to clear up at no extra charge, provided all is clear by 6am the next morning.

Q. Can I clear up the next day?

A. No. The event must be completely cleared away immediately after it is finished.

Q. What is the capacity of the hall?

A. Please see section on Facilities.

Q. Can I visit the hall before I book?

A. A visit can usually be arranged if needed - please email foxtonvillagehall@btinternet.com

Q. Is there car parking available?

See Car Park.

Q. Are there tables and chairs available?

A. Yes there are ample adult size tables and stacking chairs available, included in the hire charge. There are folding tables 1830 x 685 mm and some smaller ones 915 x 685 mm. There are no child size tables and chairs.

Q. Is there a stage?

A. There is a modular stage available for use in the Main Hall. This will create a layout of varying height and shape to an area 7.5 x 3.75 m. Allow about an hour for 2 - 4 people to construct this and again to disassembly. For your own safety and that of other users, you MUST follow instructions for use and storage. We will check stage storage after the event and a charge will be made if storage needs rectifying.

Q. Is there sound equipment?

A. The Main Hall has a sound system where you may plug in your own equipment for amplification.

The sound system needs either a large jack plug or red and white audio cables to use your own music player.

There is a clip mic & hand held mic available. If using the microphones, you are advised to bring spare AA/AAA batteries.

Spotify, YouTube, Apple Music and other popular digital music platforms are only licensed for home/personal use. They must not be used for an event open to the public.

Q. Is there a hearing loop?

A. There is an induction loop and mic system in both the Meeting Room and Lounge. The Main Hall has an ambient microphone and induction loop system.

Q. Is there WiFi in the Hall?

A. No

Q. Is there a projector and screen?

A. There is no projector. The Main Hall has a wall mounted projector screen - the key for operating this will be provided if requested.

Q. Do you have cutlery, crockery and glasses?

A. In the hall Kitchen we have melamine plates and bowls, china cups saucers and small plates and cutlery for approximately 100 people. The Pavilion Kitchen also has cutlery and china plates, cups and saucers. There are a variety of tumblers and glasses in both kitchens.

Q. What appliances are available in the Kitchen?

A. Both kitchens have a wall mounted hot water boiler, kettle, microwave and larder fridge, but no freezer. The Village Hall Kitchen has two domestic double ovens and an induction hob - domestic size saucepans are available. You are welcome to bring your own large pans if compatible. The Pavilion Kitchen has a large oven and 5 ring gas hob.

Q. Can we have our own caterers?

A. Yes.

Q. Can I have a BBQ/ hog roast outside?

A. You may use the paved area outside the hall in relation to your event. You must ask the Parish Council for permission for any activities on the adjoining recreation ground.

Q. Can I provide alcohol at my event?

A. Yes. You may provide alcohol free of charge or attendees may bring their own alcohol. This must be for over 18s only. If you wish alcohol to be sold, (including by donation or as part of entry price) this MUST be by arrangement and must be under supervision of a Personal Licence holder. You may need to obtain a Temporary Event Notice which takes at least 10 working days.

Q. Can I have music?

A. We are licensed for the performance of live and recorded music. Please be considerate of nearby residents and keep noise levels reasonable. Note that smoke effects (e.g. with a disco) will trigger the fire alarm and therefore must not be used.

Q. Can I show videos?

A. It is illegal to show DVDs bought for home use. You are not allowed to watch live TV or iplayer on any device plugged in as we do not have a TV licence. To use a mobile device not plugged in for TV, you must have your own TV licence.

Q. Can I have a bouncy castle for my party?

A. Yes, but you must be sure the supplier has appropriate liability insurance. Please note that the Meeting Room has a low ceiling and may not be suitable.

Q. Can I put up decorations?

A. Yes, but only with fixings that can be removed without leaving residue. Pins or staples must not be used.

Q. How do I get entry to the hall ?

A. You will need to collect a key to let yourself in - you will be given details after a booking is made. The key must be returned to the same address immediately after the event.

Q. What equipment can we bring into the hall?

A. You may bring in any equipment needed for your event, but you are responsible for its suitability, safety and use. Anything brought in must be removed afterwards.

Q. How much cleaning-up do you expect me to do?

A. Some basic cleaning equipment is provided. We expect you to clean up as much as is possible so that the premises are in a suitable condition for subsequent hirers.

Q. What should I do with my rubbish?

A. We ask that you take away recyclable waste for domestic disposal. Otherwise we provide waste sacks which may be put in an exterior bin - there are two 1000 litre bins in the compound outside the Pavilion.

Q. Feedback on your experience of the Hall.

A. We shall be very grateful if you wish to share any opinion of the Hall and/or the volunteers you have dealt with during the hire process. Please use the feedback form or e-mail info@foxtonvillagehallcambs.org.

Foxton Village Hall
Foxton Sports Pavilion